- Oregon Association of Relief Nurseries

Quality Assurance & Data Manager for Relief Nursery Network Recruitment

HIRING SALARY RANGE: $75,725 – $80,080 / year ($36.41 – $38.50/hour)

SCHEDULE: Monday to Friday. Occasional after-hours or early morning meetings.

WORK LOCATION: Fully Remote. Employee must live in Oregon. This position requires access to a home-based office and regular (20%) statewide travel within Oregon.

MINIMUM REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE:

A minimum of 5 years of work experience, preferably in a Relief Nursery, early learning program, or other nonprofit organization; OR two years of work experience and a bachelor’s degree in a related field.
A Valid Driver License. An acceptable driving record and willingness to travel to Relief Nurseries throughout Oregon is required.
Committed to the Values of Diversity, Equity, and Inclusion. You demonstrate that commitment by honoring and celebrating diverse characteristics and expressions of personal identity.

THE MOST QUALIFIED APPLICANTS WILL HAVE FOUR OR MORE OF THE FOLLOWING DESIRED SKILLS:

An Effective Collaborator. You have worked with diverse groups and on dispersed teams, and you can operate in complex situations. You can quickly engage and gain trust from others and are known for being supportive and kind. You genuinely like bringing people together to create better processes.
Resourceful & Adaptable: You’re at ease with ambiguity and rapid change. You possess a positive, can-do attitude, and are adept at identifying creative solutions to obstacles.
Skilled Organizer. You can organize and prioritize work while meeting multiple deadlines. You have excellent attention to detail and time management skills.
Data Driven. You can use data to define problems, draw valid conclusions, recommend decisions, and improve program operations. You have some experience effectively communicating data entry requirements, explaining data reports, and suggesting program or process improvements.
Have Excellent Communication & Customer Service Skills. You have excellent writing skills and the ability to compose important documents paying attention to accuracy, grammar and punctuation; deliver trainings and verbal presentations in multiple settings; and provide effective leadership, direction, and management to teams. You can engage with challenging conversations while centering relationships and solutions
Center the Children and Families We Work with in Your Own Work. You are familiar with the Oregon Relief Nursery Quality Assurance Standards and relevant Oregon Administrative Rules. You have experience working with children and families who have experienced trauma.
Experience or Proficiency with any of the following programs: Microsoft applications such as Word, PowerPoint, and Excel; Google Suite Applications; Apricot; and Zoom.

The Quality Assurance & Data Director’s role includes the following Areas of Responsibility, Evaluation, and Essential Functions:

Certification & Quality Assurance

In collaboration with the Certification Committee, oversee, maintain, and execute a streamlined certification and recertification process for all Relief Nurseries.
Schedule and conduct recertification visits for existing Relief Nurseries.
Develop and maintain a schedule and protocol for ongoing monitoring of Relief Nurseries.
Provide written reports and certification recommendations to OARN Board of Directors following certification visits.
Facilitate discussions with the OARN Board of Directors and Relief Nursery, Inc. when certification standards or program compliance issues arise.
Follow established protocol, strategy and plan for Relief Nurseries that may be out of compliance with Relief Nursery Quality Assurance Standards and core requirements.
Collaborate with Relief Nursery, Inc. to develop documents, trainings and other special projects for use by the Relief Nursery Network.
Facilitate OARN’s process to review program financial reports.
Provide technical support and training to current or developing Relief Nurseries as needed to support the on-going quality of programming.

Database Administration & Reporting

Serve as the primary database administrator and assist all Relief Nursery sites to ensure compliance with data collection and data entry as required by the OARN Memorandum of Understanding.
Create and maintain reports and forms as needed or as requested by the OARN staff and RN network.
Train all new database users on the Apricot system including HIPAA policies, report access, data entry, and access to database resources.
Develop and present quarterly and annual reports to the network.
Compile data or one-time reports and provide data to external entities as requested by the OARN Director.
Assist with Data and Evaluation Committee activities.

OARN Board and Staff Communication

Provide staff support to assigned committee(s).
Facilitate monthly meetings with various communities of practice (Teachers, Volunteer Coordinators and Program Leaders).
Maintain communications with Program Managers to provide statewide updates, networking opportunities, and peer support.
Actively participate in OARN staff and Board Meetings to ensure that issues or needs that cross multiple programs are considered and addressed at the network level.
Identify the need and develop recommended policies or best practices related to Relief Nurseries.

BENEFITS:

We also offer:

An employer-paid medical and dental plan with options for employee to add dependents, at cost.
IRA with employer match up to 3% of salary.
Twelve (12) paid holidays each year.
Accrual of paid vacation and sick time each month.
Monthly cell phone and internet stipend.

TO APPLY:

Please email your resume and a cover letter that clearly describes how you meet the:

REQUIRED KNOWLEDGE, SKILLS & EXPERIENCE, and the DESIRED SKILLS for this position.

Candidates who most closely match the desired skills section above will be invited to interview.

Please email your resume and cover letter to: Kendra Jones, Executive Director at kendra@oregonreliefnurseries.org

This position is open until filled. The first review of applications will be on December 3, 2025. All materials received by 5:00 p.m. on Tuesday, December 2, 2025, will be considered in the first review of applications. We anticipate screening interviews will be held via Zoom the week of December 8, 2025.

If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification.

Equal Employment Opportunity is a fundamental principle at OARN, where employment is based upon personal capabilities and qualifications without discrimination because of race, color, religion, sex, age, national origin, disability, sexual orientation, marital or veteran status, genetic information, gender identity / transgender status, or any other protected characteristic as established by applicable law. Equal Employment Opportunity applies to all policies and procedures relating to recruitment and hiring, compensation, benefits, termination and all other terms and conditions of employment.